America Together Dallas Funding and Delivery Plan
Planning period November 2026 through May 2027 | Target opening April–May 2027 | Four-day program with exact dates to be confirmed
The plan targets $5.8 million in support, with corporate sponsorship payments scheduled ahead of the production expenses they fund. Short-term bridge funding will support essential preparation before the first sponsor receipts arrive. Sponsorship and available net ticket receipts will fund approved production and operating costs.
Funding target
| Source | Target |
|---|---|
| One Founding Partner | $600,000 |
| Ten core positions at $400,000 | $4,000,000 |
| Two Freedom and Democracy buffer positions at $400,000 | $800,000 |
| Major donors and contributed support | $400,000 |
| Total support target | $5,800,000 |
The ten core program positions comprise one Arts and Culture position, four Music and Performance positions, two Culinary and Hospitality positions, and three Civic Dialogue positions. The two Freedom and Democracy buffer positions bring the program total to twelve positions at $400,000 each, or $4.8 million. Including the $600,000 Founding Partner, corporate sponsorship totals $5.4 million. The donor and contributed mix is separate; goods and services reduce specific costs but do not provide cash for unrelated bills. Ticket revenue will provide an additional source of funding, with available receipts calculated after fees, taxes, refunds and applicable holds.
Sponsorship commitments
We will secure sponsorship commitments and schedule payments ahead of production expenses. Each partnership agreement will define payment terms, benefits and delivery milestones.
Staffing and monthly cash requirement
| Start | Roles and proposed monthly rates | Monthly total |
|---|---|---|
| November 2026 | Live Event Producer $19,000; Sponsorship Director $14,000; Finance and Administration $11,000; Coordinator $9,000; Roose Hill $30,000 | $83,000 |
| December 2026 | The team expands with Art Director $13,000; Music Director $12,000; Food Director $12,000; The American Table Director $12,000 | $132,000 |
| January 2027 | Marketing and Communications $12,000 and Program and Content $10,000 join the team | $154,000 |
Roose Hill will oversee the production, while the Live Event Producer will manage day-to-day delivery. The figures above are proposed monthly fees for budgeting. No staff have been hired and no staffing commitments have been made; Laura Roosevelt and Brad Hillinger are currently leading the project. Travel, employment-related costs and additional personnel will be budgeted separately. Each role will begin when the work is needed and funding is available.
| Month | Personnel and Roose Hill | Cumulative |
|---|---|---|
| November 2026 | $83,000 | $83,000 |
| December 2026 | $132,000 | $215,000 |
| January 2027 | $154,000 | $369,000 |
| February 2027 | $154,000 | $523,000 |
| March 2027 | $154,000 | $677,000 |
| April 2027 | $154,000 | $831,000 |
| May 2027 | $154,000 | $985,000 |
The staffing budget runs from November 2026 through May 2027 to provide for the later end of the targeted April–May 2027 opening window. Total proposed staffing and Roose Hill fees are $985,000. The budget retains the original monthly assumptions and adds $154,000 for April and $154,000 for May. Exact event dates and individual engagement periods will be confirmed before commitments are made.
From the $4.6 million core corporate funding target, this leaves $3,615,000 for other production and operating costs, plus a separate $800,000 contingency buffer. Supplier quotes will determine how those funds are allocated. Any staffing required after May will be budgeted separately.
Initial bridge funding
The planning budget begins in November 2026, with $83,000 allowed for that month’s staffing and Roose Hill fees. Actual engagements will begin only when funding is available and terms are agreed. The cash forecast will establish the bridge funding needed for approved staffing, legal work, travel, deposits and setup before sponsor receipts arrive. Sponsor payment dates will be agreed in writing; receipts are not yet committed.
We will price these early commitments, map payment dates and set a capped bridge amount that covers the peak cash shortfall, reserve and financing costs. We will agree who provides the funds, when they are available and how they will be repaid before making commitments.
We will repay the bridge from available sponsor receipts after reserving funds for upcoming obligations. We will test the plan against late payments and cancellation costs. Staffing and spending will begin only when funding is in place.
Major donors and contributed support
Major donors and contributing partners will help fund the celebration through financial gifts, goods and services. Contributions will be matched to specific production and community needs.
Delivery timeline
| Period | Planned activity |
|---|---|
| November 2026 | The team will pursue participant agreements and assess AT&T Performing Arts Center, DMA and a 600-guest communal-table venue. Preliminary supplier quotes will inform the production budget and sponsor offerings. |
| November–December 2026 | The team will seek the first underwriting agreements to establish the initial funding base. The team will complete the budget and deposit calendar while preparing campaign and ticketing materials. |
| December 2026 | December will focus on the remaining sponsorship agreements and first installments. Available cash and agreed bridge funding will support production commitments. The program directors will develop the art, music, meal and conversation plans, with promotion and ticketing beginning as event details are confirmed. |
| January 2027 | The team will pursue sponsor agreements and scheduled receipts, develop major supplier agreements and hospitality allocations, and refine the production scope. |
| February–April 2027 | The team will develop and confirm security, staffing, guest services, installation and technical plans against the agreed event dates. Finance will reconcile available receipts with outstanding obligations. |
| Weeks before the confirmed opening | The team will complete final production, rehearsals, installation and guest communications. |
| April–May 2027 | The four-day program is targeted for April or May 2027, subject to confirmed participant and venue agreements and available funding. Supplier settlement and sponsor reporting will follow the event. May remains included in the staffing budget for planning purposes. |
Financial management
Production commitments will be matched to available funding and scheduled receipts. Contract reviews will establish costs, payment dates and cancellation terms before deposits are paid. The contingency buffer will cover unplanned needs, and ticket receipts will enter the cash-flow plan when they become available through the ticketing provider.
The Finance and Administration Manager will maintain a weekly cash-flow forecast with the Live Event Producer and Sponsorship Director. It will track sponsor and donor receipts, available net ticket income, bridge funding, expenses and repayments, providing a shared basis for production decisions.
Net proceeds will be available for charitable allocation after event expenses, outstanding obligations, bridge repayment and agreed reserves are settled. The nonprofit’s distribution arrangements will define the recipients and allocation process.